Free Pay Stub Generator for Canada
Create a Canadian pay stub and download it as a Letter-size PDF. The Canada preset fills in the standard deduction lines – CPP contributions, EI premiums, federal and provincial income tax – plus employer CPP and EI, and earning lines such as regular pay, overtime and vacation pay.
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- ✓ No sign-up
- 🔒 Data stays in your browser
- ⬇ PDF download
You enter every amount yourself: PayslipKit does not calculate source deductions, so use the CRA's Payroll Deductions Online Calculator or your payroll software. Everything runs in your browser, so your payroll data stays on your device.
Lines pre-filled for Canada
Rename, remove or add lines as needed. Lines left at zero are hidden once you enter amounts.
Earnings
- Regular pay
- Overtime
- Vacation pay
- Statutory holiday pay
- Bonus
- Commission
Employee deductions
- CPP contributions
- CPP2 contributions
- EI premiums
- Federal income tax
- Provincial income tax
- Union dues
- Group benefits
Employer contributions (information)
- Employer CPP contributions
- Employer EI premiums
What must a payslip show in Canada?
Pay statement rules depend on who regulates the employer. Federally regulated employers must give a written statement with each payment under section 254(1) of the Canada Labour Code; most other employers are covered by provincial or territorial employment standards law, such as Ontario's Employment Standards Act, 2000, which requires a wage statement on or before each pay day.
Items the rules require (in short):
- Pay period
- Hours worked
- Rate of pay
- Gross pay
- Each deduction itemised with its amount
- Net pay
- Federally regulated employers (Canada Labour Code s. 254(1)): the period, the number of hours paid, the rate of wages, details of the deductions and the actual sum received, given at the time of each payment
- Other employers follow provincial or territorial employment standards – e.g. Ontario: pay period, wage rate (if any), gross wages, the amount and purpose of each deduction, any room or board amounts and net wages, on or before pay day
- In Québec, QPP contributions and QPIP premiums replace CPP contributions and part of the EI premium, and Québec income tax is withheld for Revenu Québec
Sources
- Canada Labour Code, section 254 (Justice Laws Website)
- Your guide to the Employment Standards Act: Payment of wages (Government of Ontario)
- Payroll Deductions Online Calculator, payroll tables and TD1s (Canada Revenue Agency)
- Electronic Alternatives Regulations for the Purposes of Subsection 254(1) of the Canada Labour Code (Justice Laws Website)
Reviewed November 2026. General information, not legal or tax advice — rules change, so always check the official source.
FAQ
Are pay stubs mandatory in Canada?
Yes, for employees covered by employment standards law. Federally regulated employers must provide a written pay statement under section 254(1) of the Canada Labour Code, and the provinces and territories set similar rules for other employers – Ontario, for example, requires a wage statement on or before each pay day.
What must an Ontario pay stub show?
The pay period, the wage rate (if there is one), gross wages, the amount and purpose of each deduction, any amounts for room or board, and net wages.
Can a pay stub be electronic?
Yes. In Ontario the wage statement can be sent by email if the employee can print a copy. For federally regulated employers, the Electronic Alternatives Regulations set out how an electronic pay statement satisfies the Canada Labour Code.
How are pay stubs different in Québec?
Québec employees contribute to the Québec Pension Plan (QPP) instead of the CPP, pay QPIP premiums with a reduced EI premium, and have Québec income tax withheld for Revenu Québec. Rename the lines in the generator accordingly.