Payslip template for Kenya
Create an itemised payslip for an employee in Kenya in minutes. The Kenya preset pre-fills the current statutory deduction lines — PAYE, SHIF (Social Health Insurance Fund), NSSF contribution and Affordable Housing Levy — plus typical earnings such as basic salary, house allowance and commuter allowance.
- ✓ Free
- ✓ No sign-up
- 🔒 Data stays in your browser
- ⬇ PDF download
You enter every amount yourself; PayslipKit does not calculate PAYE, SHIF, NSSF or the Housing Levy, so check the current KRA, SHA and NSSF guidance. The payslip is generated in your browser and downloaded as a PDF — nothing is uploaded.
Lines pre-filled for Kenya
Rename, remove or add lines as needed. Lines left at zero are hidden once you enter amounts.
Earnings
- Basic salary
- House allowance
- Commuter allowance
- Overtime
- Leave allowance
- Bonus
Employee deductions
- PAYE
- SHIF (Social Health Insurance Fund)
- NSSF contribution
- Affordable Housing Levy
- HELB loan repayment
- SACCO contribution
- Loan repayment
Employer contributions (information)
- NSSF contribution (employer)
- Affordable Housing Levy (employer)
- NITA levy
What must a payslip show in Kenya?
Section 20 of the Employment Act, 2007 requires employers to give each employee a written itemised pay statement at or before each payment of wages, showing gross pay, the amount and purpose of each deduction, and how any split net pay is paid. It does not apply to casual employees, employees paid by piece or task rate, or those engaged for six months or less.
Items the rules require (in short):
- Employer's name
- Employee's name
- Pay period
- Gross pay
- Each deduction itemised with its amount
- Net pay
- Payment method
- Gross wages or salary
- Amount and purpose of every variable and statutory deduction
- Where parts of the net pay are paid in different ways, the amount and method of each part
- Given to the employee at or before the time wages are paid
Sources
- Employment Act, 2007 — Section 20: Itemised pay statement (Sheriaplex)
- Collection of Affordable Housing Levy by Kenya Revenue Authority (KRA public notice)
- Pay As You Earn (PAYE) — Kenya Revenue Authority
- Employment Act, 2007 — Section 74: Records to be kept by employer (Sheriaplex)
Reviewed November 2026. General information, not legal or tax advice — rules change, so always check the official source.
FAQ
Is a payslip mandatory in Kenya?
Yes, for most employees. Section 20 of the Employment Act, 2007 requires a written itemised pay statement at or before each payment of wages. Casual employees, employees paid by piece or task rate, and those engaged for six months or less are excluded.
What deductions appear on a payslip in Kenya?
The main statutory deductions are PAYE, the SHIF contribution (Social Health Insurance Fund, which replaced NHIF in October 2024), the NSSF contribution and the Affordable Housing Levy. Payslips often also show HELB loan repayments, SACCO contributions and other authorised deductions.
What must a Kenyan payslip show?
The gross wages or salary, the amount and purpose of every variable and statutory deduction, the net pay, and — where net pay is split across payment methods — the amount and method of each part.
How far back can a labour officer inspect payroll records in Kenya?
Under section 74 of the Employment Act, an authorised officer may require an employer to produce employment records relating to the preceding thirty-six months.