Salary slip format for India
Make a professional salary slip for an employee in India in minutes. The India preset pre-fills the usual lines: earnings such as Basic salary, Dearness Allowance and HRA, and deductions such as Provident Fund (EPF), ESI, Professional Tax and Income tax (TDS).
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You enter every amount yourself — PayslipKit does not calculate PF, ESI, Professional Tax or TDS, so check the current EPFO, ESIC, state and income-tax rules for the figures. The salary slip is built in your browser and downloaded as a PDF; nothing is uploaded.
Lines pre-filled for India
Rename, remove or add lines as needed. Lines left at zero are hidden once you enter amounts.
Earnings
- Basic salary
- Dearness Allowance (DA)
- House Rent Allowance (HRA)
- Conveyance allowance
- Special allowance
- Overtime
- Bonus
Employee deductions
- Provident Fund (EPF)
- ESI contribution
- Professional Tax
- Income tax (TDS)
- Labour Welfare Fund (LWF)
- Loan / advance recovery
Employer contributions (information)
- Employer PF contribution (EPF)
- Employees' Pension Scheme (EPS)
- EDLI contribution
- ESI contribution (employer)
What must a payslip show in India?
Section 50(3) of the Code on Wages, 2019 (in force since 21 November 2025) requires every employer to issue wage slips to employees in the prescribed form and manner. The Wages (Central) Rules, 2026 (notified 8 May 2026) prescribe Form V, issued electronically or physically on or before payment of wages; state governments notify their own rules. Employers of not more than five persons for agriculture or domestic purposes are exempt but must be able to show proof of payment.
Items the rules require (in short):
- Employer's name
- Employee's name
- Pay period
- Each earning itemised (basic pay, allowances, bonuses)
- Gross pay
- Each deduction itemised with its amount
- Net pay
- Issued in the prescribed format (Form V under the Wages (Central) Rules, 2026; state rules apply to establishments in the state sphere)
- Issued electronically or on paper, on or before the day wages are paid
Sources
- Code on Wages, 2019 — Section 50: Records, returns and notices (AdvocateKhoj bare act)
- Code on Wages, 2019 — full text (V.V. Giri National Labour Institute)
- Code on Wages (Central) Rules, 2026 (PRS Legislative Research)
- Wages (Central) Rules 2026 — chapter-wise guide (Taxmann)
Reviewed November 2026. General information, not legal or tax advice — rules change, so always check the official source.
FAQ
Is a salary slip mandatory in India?
Yes. Under Section 50(3) of the Code on Wages, 2019, in force since 21 November 2025, every employer must issue wage slips in the prescribed form. The Wages (Central) Rules, 2026 prescribe Form V, issued electronically or physically on or before payment of wages. Small employers of up to five persons for agriculture or domestic purposes are exempt.
What deductions appear on a salary slip in India?
Common deductions are the employee's Provident Fund (EPF) contribution, ESI contribution for covered employees, Professional Tax in states that levy it, Income tax deducted at source (TDS), Labour Welfare Fund in some states, and recovery of loans or salary advances.
Can a salary slip be sent by email?
Yes. The Wages (Central) Rules, 2026 allow wage slips to be issued electronically or in physical form, as long as they are issued on or before the day wages are paid.
How long must wage records be kept in India?
Under the Wages (Central) Rules, 2026, the prescribed registers must be preserved for five years after the date of the last entry. State rules may differ, so check the rules that apply to your establishment.