Hourly employee pay stub template
Hourly employees are paid for each hour worked, so their pay stub must show the hours and the rate clearly. The employer issues it each pay period, whether weekly, bi-weekly or monthly.
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Include the employer and employee names, pay period, regular hours, overtime hours, the rates for each, any shift differentials, gross pay, itemised deductions, net pay and year-to-date totals if customary. Pick your country preset for the statutory deduction labels and type in every amount.
Typical lines
Earnings
- Regular hours
- Overtime
- Shift differential
- Holiday pay
- Sick pay
- Bonus
Employee deductions
- Salary advance repayment
- Uniform cost (if agreed)
Statutory deductions (tax, social insurance) depend on the country: pick your country in the generator to add them.
Tips
- Copy hours directly from timesheets or the time clock for the exact pay period.
- Show regular and overtime hours on separate lines with their rates.
- Include year-to-date totals; employees often need them for loans or tax returns.
- Double-check the hours total before issuing; errors are the most common pay dispute.
- Keep timesheets and pay stubs together for the required retention period.
FAQ
What must an hourly pay stub show?
Typically the hours worked, the hourly rate, gross pay, each deduction and net pay. In some places, such as several US states, the law lists specific items, so check the official rules for your location.
How do I show overtime at a higher rate?
Add an overtime line with the overtime hours and the overtime rate you pay, then enter the total. PayslipKit does not compute overtime for you.
Can I make a pay stub for a weekly or bi-weekly pay period?
Yes. Set the pay period start and end dates to match your payroll schedule.
Add your country's deductions
Open the country template to start with the local tax and social-insurance lines: